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Washington State University
College of Arts and Sciences

Showing Your Appreciation

How to Write an Exceptional Thank You Letter

Alumni, their families, and friends of the College of Arts and Sciences generously donate the funding and provide the inspiration for many College of Arts and Sciences scholarships, fellowships, and awards. In response to their kindness, we ask that scholarship, fellowship, and award recipients prepare a letter of thanks letting them know how this gift will be beneficial to you in your academic and future career endeavors. Follow these guidelines to ensure your letter is formatted correctly and includes the required components.

How to Start Your Letter

  • Introduce yourself by name
  • Mention your scholarship, fellowship, or award by name (no amounts, please)
  • Use words such as “thank you,” “I am grateful,” and “I appreciate”
  • Let them know how this scholarship, fellowship, or award has impacted you and your pursuit of higher education.
  • Be clear and concise

What to Include in Your Letter

  • Where you are from, your high school, and your general family background
  • Why you chose to attend WSU
  • Your academic interests and class standing at WSU
  • Things you enjoy in your spare time
  • Other awards or honors you received
  • Are you in a RSO or student club? Tell them about it!
  • Your community engagement, leadership, and service activities
  • Your future career plans, goals, and aspirations

Why Write a Thank You Letter

  • As a recipient, your hard work has been recognized, and it has been made possible by the generous support of WSU alumni and friends.
  • A thank you letter is a great way to let a donor know how much you appreciate their generosity and how their investment is making a difference.
  • By writing a thank you letter, you are letting donors know that you are the kind of person they hoped would be the recipient of their generosity – a sincere, responsible, and grateful student whose life has been enhanced through a scholarship, fellowship, or award.

Thank You Letter Components

Proofread your letter thoroughly to ensure spelling, grammar, and punctuation is correct and all components are included prior to emailing your completed letter to the CAS scholarship coordinator at

Multiple Report Recipients

If there is more than one individual to thank, address your thank you letter to each in a separate document by their preferred salutation. The fund background that accompanies your offer letter lists all individuals to thank.

Personal Photo

Insert a high resolution photo of yourself. If taking your own photo, dress appropriately and make sure there is a nice background. We have a photographer if needed!

Electronic Signature

Add a personal touch by including your electronic signature. Sign a piece of paper in blue ink and scan it, or take a picture of it and insert it in your letter.


Make sure to email completed thank you letter(s) to by the deadline listed on your offer letter(s). Failure to complete this step and include all required components and follow the format guidelines will jeopardize the disbursement of your funds.

Thank You Letter Format

  • 12 pt. black font
  • One page, single spaced
  • Bold the name of your scholarship, fellowship, or award
  • Insert a photo of yourself
  • Insert your electronic signature
  • No date or reference to school year
  • Word document, no PDFs

Turning in Your Thank You Letter

Email completed thank you letter(s) to


Contact the CAS scholarship coordinator
Lauren Jasmer